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Here’s a helpful “to-do” list for planning your 2014 employee notice, communication, training, and handbook review requirements.

In addition to all the changes in health plan requirements, including waiting periods of no more than 90 days, the Affordable Care Act has continuing requirements for notices and employee information, such as the government notice on the health care marketplace/exchange and the Summary of Benefits and Coverage.

Please note that Maine law has other notice and annual training requirements as well.

  • Send out the Health Care Marketplace/Exchange Notice to new hires within 14 days of hire.
  • Send health insurance Summary of Benefits and Coverage (SBC) to all newly eligible employees; annually during open enrollment; and with plan changes, special enrollments, and upon request.
  • Send your annual Sexual Harassment Notice. For workplaces with 15 or more employees, schedule sexual harassment training for new hires.
  • Schedule Video Display Terminal (VDT) training for employees with more than four hours of consecutive use.
  • Check your employment posters and notices to ensure you have all that are currently required.
  • Review your employee handbook to ensure it is up-to-date for legal issues and internal processes.

KMA can help you with these or other items on your employer to-do list. If you have questions, contact your KMA designated HR consultant or KMA’s Anita Krieg at anita@kmaconsultingllc.com or 207.310.1626.